Digital Work Permit Management System for Manufacturing Facilities

Create custom permit forms, automate approvals with flexible workflows, and visualize all active work on your factory floor. Unlike enterprise EHS platforms, PMS is purpose-built for small and mid-sized manufacturing facilities and deploys in days, not months.

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Live factory floor map
Approve from email, no login
Live in days, not months
PMS Work Permit Workflow Process showing Submit, Route, Approve, and Active Work stages
Features

Powerful Features of Permit Management System

Everything you need to manage work permits efficiently and reliably

Dynamic Permit Templates

Create and manage multiple permit types including hot work, maintenance, and custom permits with flexible, configurable forms.

Sequential Approval Workflows

Automated multi-stage approval process routing permits through different user groups such as Security, EHS, Maintenance teams in the predefined sequence.

Email-Based Approvals

Secure, token-based approval links sent via email allow approvers to review and approve permits without logging in.

Factory Layout Visualization

Visual representation of active permits on your factory floor layout, providing instant situational awareness for safety teams.

Complete Audit Trail

Track every approval decision with timestamps, comments, and user information. Export permits to PDF for compliance documentation.

Role-Based Access Control

Granular permissions ensure users only see and approve permits relevant to their role and approval group assignments.

See It In Action

Real Software, Real Results

A look at PMS running in production at a European manufacturing facility

pms.pharis.io/factory-layout
PMS factory floor layout showing active permit markers across multiple zones

Factory Layout Visualization

See all active permits overlaid on your factory floor in real time. Safety teams get instant situational awareness — no phone calls, no clipboards.

pms.pharis.io/documents/new
PMS dynamic permit creation form with permit type selection and required fields

Dynamic Permit Forms

Every permit type has its own configurable form with required fields, checkboxes, and dropdowns — defined per template, no coding required.

pms.pharis.io/documents
PMS document list showing permits with status badges, filters, and export options

Complete Permit Overview

Every permit in one searchable, filterable list. See status at a glance, filter by type or zone, and export any permit to PDF for audit documentation.

pms.pharis.io/documents/approvals
PMS pending approvals dashboard showing permit cards with approve and reject actions

Approve In-App or via Email

Approvers get a dedicated dashboard to review and act on all pending permits. Prefer not to log in? A secure email link lets them approve or reject with a single click — no account needed. Every decision is recorded with timestamp and identity.

Why PMS

Why Choose PMS?

Fully Digital Solution

Reduce permit approval time with automated workflows and instant notifications. Eliminate manual paperwork and phone calls.

  • Improve approval cycle times
  • Eliminate paper-based processes
  • Real-time status updates

Enhanced Compliance

Meet regulatory requirements with comprehensive audit trails, standardized forms, and mandatory approval checkpoints.

  • Full audit trail for inspections
  • Standardized permit processes
  • Regulatory reporting ready

Complete Visibility

Know exactly what work is happening where, when, and who approved it. Real-time dashboards and visual factory layouts keep everyone informed.

  • Live permit tracking
  • Factory layout visualization
  • Mobile access anywhere

Fast Deployment, Full Control

Up and running within days — we handle all hosting and maintenance so your team stays focused on operations, not infrastructure.

  • Live within days, not months
  • Fully managed hosting by Pharis
  • Custom features built to your requirements
Process

How PMS Works

Simple, streamlined workflow in 4 easy steps

1

Create Permit

Workers or supervisors fill out digital permit forms with all required information, attach documents, and submit for approval.

2

Automated Routing

PMS automatically routes the permit to the correct approval groups in sequence. Approvers receive email notifications with secure approval links.

3

Review & Approve

Approvers review permit details, add comments, and approve or reject with a single click—no login required for email-based approvals.

4

Work Proceeds Safely

Approved permits are visible on factory layouts, exported to PDF, and tracked in real-time until work is complete.

Permit Types

Support for All Permit Types

Hot Work Permits

Hot Work

Welding, cutting, grinding, and fire-hazard activities with EHS and safety approvals.

Chemical Hazards

Chemical Hazards

Hazardous materials handling with SDS documentation and PPE requirements.

Confined Space

Confined Space

Entry permits for tanks and vessels with atmospheric testing and monitoring.

Electrical Work

Electrical Work

High-voltage systems with lockout/tagout and electrical safety protocols.

✦

Custom Permits

Define unlimited custom permit types with your own workflows and fields.

Custom Feature Development

Every facility has unique requirements. Our team specializes in developing custom features tailored to your specific operational needs.

Ready to Modernize Your Work Permit Process?

Deployed in production at a leading European pump manufacturer, managing thousands of work permits across multiple production lines and safety zones.

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Contact

Get in Touch

We'd love to show you how PMS can transform your facility's permit management